Exhibition Event Coordinator (1 Year Contract)

The Exhibition Coordinator provides operational and administrative support for the
planning and delivery of exhibitions and related events at the Centre. The role supports
coordination activities, documentation preparation, and communication with internal
teams and external stakeholders to ensure exhibitions are executed smoothly and in
accordance with organisational standards. Operating under guidance, the position
contributes to service quality, compliance, and positive organiser and exhibitor
experiences.

Responsibilities
1. Exhibition Coordination & Administrative Support
* Supports pre-event coordination activities, including scheduling meetings and
preparing basic operational information.
*Assists in collecting exhibition requirements from organisers, including catering,
IT, AV, and operational needs.
*Supports preparation of exhibition event sheets and related documentation as
directed.
* Ensures Centre policies, guidelines, and operational updates are communicated
accurately to organisers.
2. Operational & Onsite Support
* Provides onsite support during exhibition move-in, operational days, and move-out
activities.
*Assists in coordinating with internal departments to support approved floor plans,
layouts, and service requirements.
*Monitors onsite activities and reports issues or deviations to the Exhibition
Executive or Assistant Exhibition Manager.
*Supports coordination between organisers, exhibitors, contractors, and internal
teams.

Financial & Documentation Support

 *Assists in preparing ancillary service quotations and basic invoicing
documentation.
 *Supports follow-up of ancillary payment documentation under supervision.
* Maintains accurate records of exhibition documentation, approvals, and
correspondence.