Executive Assistant to General Manager

Scope of The Position

1. Provide administrative support to the General Manager (GM) and Deputy General Manager (DGM).  To ensure the implementation of company policies, standards and procedures as they pertain to administrative functions.  Actively attends and contribute to all meetings as required.
2. The Executive Assistant reports to the General Manager and supports both the GM and DGM in ensuring the efficient operation of the Executive Office.
3. The Executive Assistant is responsible for scheduling appointments, managing correspondence, preparing reports, and serving as a liaison between the General Manager (GM), Deputy General Manager (DGM), and internal or external stakeholders as needed, requiring exceptional organizational skills, discretion, and the ability to manage a wide range of responsibilities.
4.  The Executive Assistant’s role also involves assisting with project management, preparing details reports for meetings or summaries based on submitted data, conducting research on business topics as directed, and handling highly confidential information with professionalism and integrity.
5. Plan, coordinate and organize GM and DGM’s meetings, appointments and travel arrangements, including flights, accommodations, and itineraries.
6. Plan internal and external events to support Sales & Marketing activities, including logistics and communication; site visits to the Centre for potential clients
7. Organise agendas, briefing documents and necessary materials in advance for GM and DGM.
8. Support the Sales and Marketing division in organising road shows for their stakeholders.
9. Maintain an efficient system for filing and retrieving documents, reports and correspondence.
10. Operate the Executive Office in an efficient and effective manner. 
11. Handle confidential and sensitive information with the utmost discretion and professionalism and adhere to the Centre’s policies.
12. Coordinate communication between the General Manager and other head of division / departments to ensure alignment and timely updates.
13. Manage the GM and DGM’s calendars, appointments and meetings, ensuring efficient time management
14. Screen, prioritize and translate emails, calls, and correspondence for the GM and DGM as needed.
15. Maintain organised records, files and documentation for easy retrieval.
16. Draft report, presentations, and meeting minutes.
17. Doing research on business topics as guided