Human Resources Executive (Payroll)

Key Responsibilities

Payroll Administration

• Prepare and process monthly payroll accurately and within the stipulated timeline.
• Verify attendance, overtime, shift allowances, incentives, commissions, deductions, unpaid leave, and other payroll-related data.
• Ensure salary payments are processed accurately through the bank.
• Generate and distribute payslips to employees.
• Maintain payroll records and ensure confidentiality of employee information.

Statutory Compliance

• Process and submit monthly statutory contributions, including:
  • EPF (KWSP)
  • SOCSO (PERKESO)
  • EIS
  • PCB (Monthly Tax Deduction)
• Ensure compliance with the Employment Act 1955 and other relevant labour laws.
• Prepare payroll reports for audits and government authorities when required.

Leave & Attendance Management

• Monitor employee attendance, leave records, public holidays, and rest days.
• Verify attendance records from the time attendance system.
• Investigate attendance discrepancies and coordinate with department heads for clarification.

Employee Records

• Maintain accurate employee payroll files and personal records.
• Update salary adjustments, promotions, transfers, resignations, confirmations, and new hires in the HRIS.
• Ensure all payroll documentation is properly filed and updated.

Benefits Administration

• Administer salary increments, bonuses, allowances, and incentive payments.
• Process final salary payments for resigned employees.
• Assist with insurance, medical claims, and other employee benefits related to payroll.

Reporting

• Prepare monthly payroll reports and management summaries.
• Generate manpower cost reports.
• Assist in annual budgeting and payroll forecasting.
• Prepare payroll analysis and reconciliation reports.

Employee Support

• Respond to employee enquiries regarding salary, deductions, leave balances, and statutory contributions.
• Resolve payroll discrepancies promptly.
• Provide guidance on payroll policies and procedures.

HR Support

• Assist in recruitment, onboarding, and orientation when required.
• Support HR activities such as performance appraisal, employee engagement, training, and disciplinary matters.
• Perform other HR administrative duties assigned by the Human Resources Manager.