Coordinator, Finance

Main Duties & Responsibilities

General

·         Type and send out correspondences assigned as well as prepare meeting minutes and memos.

·         To trace all correspondences that required feedback and take appropriate actions.

·         Follow-up on insurance claims from the respective department and maintain and update every month.

·         Follow-up on hotel licenses from MBPP, Bank Negara, Road Tax, and Insurance of the company car and relevant Ministries; as and when necessary.

·         Update on the legal cases in the WM System as and when necessary as requested by the Director of Finance.

·         Review all maintenance contracts on a timely basis and make a comparison with the previous year. To update the list in the WM System as and when necessary.

·         To prepare Attendance Record for Finance Department staff to be submitted to Payroll before 21st of the following month. 

·         To coordinate and summarize staff annual leave plan and medical leave.

·         Requisition and control stationery stock and pantry stock for the Department.

·         Filing to be done regularly and be up to date.

·         To maintain personnel files for the Department and to ensure that personnel administration is up to date at all times.

·         Perform other duties as may be assigned.

·         Coordinate DOF meetings and assignments.

·         Timely monitoring and a reminder of the DOF meeting calendar.

·         Maintaining DOF/Finance personal files.

·         Any other matters assigned by DOF.