Kitchen Clerk

Inventory & Stock Management

• Maintain accurate records of incoming and outgoing kitchen inventory.

• Conduct weekly and monthly stock counts and report discrepancies.

• Ensure proper labeling, rotation (FIFO), and storage of food supplies.

• Monitor expiry dates and coordinate removal of expired or damaged items.

Procurement & Ordering

• Prepare purchase requests and follow up on orders as required.

• Verify delivered items against purchase orders and invoices.

• Coordinate with suppliers for timely delivery and quality issues.

• Assist in sourcing alternative products when necessary.

Administrative & Documentation Management

• Maintain kitchen logs, food usage reports, production sheets, and requisition forms.

• File and update invoices, delivery notes, and compliance documents.

• Assist with kitchen staff scheduling, timekeeping, and attendance records when required.

HR & Financial Coordination

• Prepare and submit overtime forms for kitchen staff to HR as per the required timeline.

• In charge of preparing, processing, and following up on casual worker payment procedures, ensuring timely submission and accuracy of records.

• Coordinate with HR and Finance on payroll-related queries and documentation.

Coordination & Support

• Communicate kitchen supply needs to supervisors and chefs.

• Liaise with the store department, purchasing office, HR, and finance teams.

• Support kitchen operations during peak hours by assisting with basic tasks when needed.

• Ensure all equipment and supplies required for production are available.

Compliance & Safety

• Follow food safety, hygiene, and sanitation guidelines at all times.

• Maintain documentation needed for audits and inspections.

• Report hazards, equipment malfunctions, or safety concerns promptly.

Qualifications & Requirements

• High school diploma or equivalent; training in food service or administration is an advantage.

• Previous experience in a kitchen, admin, or inventory role preferred.

• Good knowledge of basic food safety practices.

• Proficiency in MS Office (Excel, Word); experience with inventory systems is a plus.

• Strong organizational skills with attention to detail.

• Good communication and teamwork skills.

• Ability to work in a fast-paced environment.