Assistant Finance Manager

·         Supervise and manage the daily work of the Finance department.

·         Ensure and be responsible for the accuracy and propriety of all charges and credits to the various accounts and that they are properly recorded in the books on a timely basis.

·         Ensure that all balance sheet transactions are accounted for documented and properly reconciled and the accounting records comply with local laws and regulations.

·         Review weekly bank reconciliation / monthly balance sheet reconciliation / analyses.

·         Fully conversant with the Hilton standard chart of accounts and the correct use thereof.

·         Ensure the month end closing process is completed and the timely preparation of all required financial reports for review by the Director of Finance.

·         Ensure the accuracy and prompt monthly and year-end closing of the books of accounts.

·         Ensure that policies and procedures are in compliance with Finance Standard Practice Instructions (SPI).

·         Understand the requirements of the Internal Control Programme (ICP) and SOX and ensure that the hotel is in compliance with both by performing regular audits.

·         Assist in the completion of forecasts and budgets as instructed.

·         Prepare monthly financial reports and schedules as directed, required by management and owners.

·         Thoroughly familiar with the duties and procedures of other team members under your supervision within the Finance department.

·         Assist and coordinate the internal and external audit process.

·         Conduct Payroll Audit if AFC is independent from payroll cycle.

·         Ensure the hotel follows the government tax regulations and submit tax on time.

·         Represent and liaise with all government authorities in regard to local tax matters, Price Control Bureau, foreign exchange, banks, pensions, etc.

·         Liaise with local insurance companies regarding issues pertaining to local insurance coverage / issues.

·         Be familiar and keep up to date with, all policies of both the hotel and Hilton insofar as finance is involved.

·         Monitor daily bank cash position to ensure no overdraft incurred.

·         Capable of functioning as Controller for short periods of time in the event that the Director of Finance / Financial Controller is away from the hotel.

·         Hands on and take an active role in daily activities within the department, ensuring that all work is up to date and assist team members where required.

·         Assist the Director of Finance / Financial Controller in providing commercial and financial information to assist in any decision-making process.

·         Ensure PDRs are completed on schedule and actively develop team members’ skills and behaviours.

·         Oversee the training of Finance department team members.

·         Coordinate departmental leave and organize the coverage of positions during team member absence.

·         Create a pleasant working environment, ensuring productive and efficient work practices within the Finance team.

·         Ensure that all internal control procedures are strictly adhered to and communicate any perceived weaknesses to the Director of Finance / Financial Controller.

·         Maintain an adequate and up to date filing system.