F&B Administrator

Job Purpose

To provide efficient and organized administrative support to the Food & Beverage Department within the hotel, assisting in the smooth coordination of daily operations, purchasing, internal communication and etc. To ensures accurate record-keeping, supports departmental compliance with hotel policies and health regulations, and helps enhance guest satisfaction by enabling the team to focus on delivering high-quality service.

Primary duties and responsibilities

• Prepare and manage daily correspondence, emails, and internal communications for the F&B Department including perform the administration function of the Kitchen ordering process.
• Coordinate banquet and event details between the kitchen, service team, and sales departments.
• Ensure menus, signage, and related materials are updated and printed for outlets or events
• Maintain staff attendance records, leave requests, training and etc for F&B employees.
• Keep track of hygiene audits, licenses, and food safety training records.
• Update and maintain departmental records, reports, and filing systems (manual and digital).
• Ensure documentation aligns with hotel and local health authority regulations.
• Ensure F&B and Kitchen deadlines are met, liaise with appropriate F&B and kitchen staff to action tasks.
• Assist the superiors with tasks including paperwork e.g typing up recipes, new catering items etc.
• Any others administrative duties as assigned from time to time.

Requirements

• Preferable Diploma in Hospitality or equivalent 
• At least 2 to 3 years of relevant experiences in F&B Department
• Fresh Graduate are welcome

Required competencies

• Proactiveness
• Team player spirit
• Sense of ownership/ responsibility over own work
• Problem solving attitude
• Excellent interpersonal and communication skills
• Practical thinking
• Attention to detail
• Situational awareness

Working Hours

• 5 days work week