Events Executive

• Executes all functions of the Conference and Banquet operations to achieve the optimum departmental revenue targets  

• Conducts sales visits, telephone calls, writes letters, sends emails and extends invitations to clients to visit the hotel  

• Follows up on all enquiries  

• Analyses historical and other statistical information  

• Entertain clients with the object to secure business or strengthen ties when required  

• Negotiate terms pertinent to the sale of conference and banqueting services   

• Conduct site inspections and tour familiarizations  

• Conduct client interviews  

• Establish leads from newspapers, magazines, relevant industry documents and follow up  

• Maintain a regular pattern of sales calls  

• Develop and maintain contact with business generations, meeting and convention planners, visitors/convention Bureau/ travel agents, tour operators, airlines, corporate accounts, Government Departments and other producers closely allied to hotel business   

• Assist in the co-ordination of conference sales/promotional events and activities  

• Assist in the operation of banquet functions  

• Liaise with Reservations for space allocation and priority   

• Conducts daily briefings and other meetings as needed to obtain optimal results  

• Handles administrative works and keeps up-dated files on the following Conference matters including:  

• Past, present and future events  

• Menus and beverage lists   

• Finance  

• Standards  

• Personnel and Training  

• Entertainment  

• Meetings  

•  Other hotels Conference and Banqueting operations  

• Projects  

• Material and Equipment  

• Miscellaneous  

• Liaise with the Purchasing Manager for any purchases needed for the Catering department  

• Liaise with the Graphic Department and Print Shop or external agencies to produce art work and printed material needed for the Conference department  

• Monitors local competitors and compare their operation with his/her operation  

• Solicits business and follow up on referrals and potential sales leads 

What we need from you? 

• Diploma or Vocational Certificate in Sales & Marketing, Hotel Management, Business Administration, or related field preferred 

• 1 year related experience or an equivalent combination of education and experience